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preventive maintenance schedule template
Templates are pre-designed files that you or someone else (like Microsoft) generates to use as a pattern for a job. The template may be for a business card, brochure, resume, presentation. . .the list goes on. Irrespective of the purpose, templates offer the design consistency which any company (or person ) needs to appear professional. (You can also find templates for Excel, PowerPoint, and other applications, but in this guide we are focusing on Microsoft Word.)
The template contains a specific design, style, design and, occasionally, fields and text that are common to every use of the template. Some templates are really complete (for instance, business cards), you only have to change somebody’s name, phone number, and email address. Others, such as company reports or brochures, could demand that everything is changed except the layout and design.
Once you make a template, then you can use it over and over. Remember that while you open a template to start a job, you save the job as another file type, such as the basic .docx Word structure, such as editing, printing, sharing, and more. The template file stays the same, unless or until you want to alter it (more on this later).
Customized templates can be as straightforward or complicated as needed. For instance, you may create a template for your organization’s newsletter, posters for a seminar, or invitations for corporate events. You can also produce interactive templates to load on the Intranet, so others may fill in the blanks to publish their own envelopes and letterhead, for instance.
First, create a document–design and format it, add graphics and photographs. If it’s interactive, then pick Controls in the Developer tab and make custom input fields for user interaction.
Some templates use interactive controls for user input. By way of example, imagine that after a month, the division managers, assistant managers, and loan originators of a large banking institution have a meeting at one of the 12 branches. It is your assistant’s task to email the date, time, place, speakers, topics, and agenda to each attendee. Instead of have that person retype the data at a regular template, you can create a template where choices can be selected from a listing.
Templates let you configure all of the applicable settings you need pre-applied to files –page design, styles, formatting, tabs, boilerplate text, etc. You can then easily make a new file based on that template.
After you save a document as a template, then you may then use that template to make new documents. Those new documents include all the text (and images, and other content) that the template contains. They also have the exact same page layout settings, sections, and styles as the template. Templates can save a great deal of time when you’re creating multiple documents which need to have a consistent layout, format, and a few boilerplate text.
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