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white paper format template
Templates are pre-designed documents that you or someone else (like Microsoft) creates to use as a pattern for a job. The template may be to get a business card, brochure, resume, demonstration. . .the list continues. Regardless of the purpose, templates offer the design consistency which any organization (or person ) needs to look professional. (You can also find templates for Excel, PowerPoint, and other applications, but in this guide we are focusing on Microsoft Word.)
The template includes a particular design, style, layout and, sometimes, fields and text that are common to each use of the template. Some templates are really complete (for instance, business cards), you merely have to change the individual’s name, phone number, and email address. Others, such as company reports or brochures, could require that everything is altered except the design and layout.
Once you create a template, then you can use it over and over. Remember that while you open a template to initiate a project, you save the project as another file type, such as the simple .docx Word structure, for editing, printing, sharing, and much more. The template file remains the same, unless or until you wish to alter it (more on this later).
Custom templates can be as simple or complex as needed. For instance, you might create a template for your company’s newsletter, posters for a conference, or invitations for corporate events. You can even produce interactive templates to load on the Intranet, so others can fill in the blanks to print their own envelopes and letterhead, as an example.
First, produce a document–design and format , add graphics and photos. If it’s interactive, then select Controls from the Developer tab and make custom input fields for user interaction.
Some templates use interactive controls for user input. For example, imagine that after a month, the division managers, assistant managers, and loan originators of a large banking institution have a meeting at one of the 12 branches. It’s your assistant’s job to email the date, time, place, speakers, topics, and the agenda to every attendee. Instead of having that individual retype the information in a regular template, you can make a template in which options can be chosen from a list.
Programs let you configure all the relevant settings you need pre-applied to documents–page layout, styles, formatting, tabs, boilerplate text, etc. You may then easily create a new file based on that template.
When you save a document as a template, you may then use that template to make new documents. Those new documents include all the text (and images( and other content) the template contains. They also have the exact same page layout settings, sections, and styles as the template. Templates can save a lot of time when you are creating numerous documents which have to have a consistent layout, format, and a few boilerplate text.
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